We want to thank you for your interest in volunteering at ACA; volunteers are the heart of ACA. Volunteers make so many things possible that would either go undone or have a great budgetary impact. The volunteer’s efforts directly enrich our children’s educational experience at ACA.
When are volunteer packets accepted?
Volunteer applications are accepted during regular ACA business hours two periods per school year:
- July 15 through September 15 of each school year
- January 15 through February 15 of each school year
If a volunteer application is received outside of these dates and times, other than an application related to a newly enrolling student, it will be destroyed for reasons of privacy for the applicant. Incomplete applications or those lacking a copy of the driver’s license cannot be processed and will be destroyed for reasons of privacy for the applicant. If either September 15th or February 15th occurs on a weekend, the deadline for submitting applications will occur the prior Friday at 4 p.m.
Applications received outside of the regular application periods which pertain to newly enrolling students must be received by ACA central administration within 10 business days of the student’s enrollment. Applications related to newly enrolled students that are received outside of these guidelines or are incomplete and not corrected within the 10 business days will be destroyed to protect the privacy of the applicant.
Who must apply to be a volunteer?
If you regularly help at ACA and you meet one of the following criteria:
- You are a parent, grandparent, or guardian performing volunteer work and may be unaccompanied at any time by an ACA employee while performing your volunteer duties. (examples: drop-off and pickup, Dad’s Club, classroom help, cafeteria help, field day help, field trip chaperones, auction, )
- You are not a parent, grandparent, or guardian of an ACA student enrolled on the campus where you will be
How do I apply to be a volunteer?
There are three forms that must be completed and turned in along with a copy of your driver’s license:
- The Declaration Statement, page 10
- Arlington Classics Academy Volunteer Application and Criminal History Check Authorization, page 11
- DPS Computerized Criminal History Verification Form, page 12, and
- A copy of your driver’s license attached to the Criminal History Verification
Completed forms and a copy of your driver’s license should be turned in to the Office of Human Resources, ACA Administrative Offices, 5206 South Bowen Road, Arlington, Texas 76017 or emailed to email@example.com. The ACA Administrative Offices are in the house-like structure in front of the castle and to the left of the Bowen campus. Your application will NOT be processed unless ALL requested items are filed. If you omit to provide a copy of your driver’s license, we cannot process your application and it will be destroyed to protect your privacy. We will attempt to contact you by email to notify you of the deficiency in your application, but we do not guarantee this. It is the volunteer’s responsibility to file a complete application and to check the progress of approval of their application.
How does the process work?
Complete the required forms and turn them into the Human Resources Office of the ACA Administration Offices. A computerized criminal history verification check will be performed by accessing the Texas Department of Public Safety Secure Website. The results of this search will be reviewed against the ACA Criminal History and Background Review Procedures. The Director of Human Resources or their designee will notify by email applicants who meet the standards and place their names on a Registered Volunteer List. Applicants who do not meet the standards will also be notified by email and may appeal the decision based on the appeal policies and procedures. Applications that do not include the required email address of the applicant will not be processed because they are incomplete.
How long does the process take?
Please allow two to four weeks for the processing of your application. Every effort will be made to process your application in a timely manner.
What happens if I have a criminal history that appears during the DPS Computerized Criminal History Verification process?
The Director of Human Resources reviews the criminal background information and determines volunteer eligibility for each applicant based on the Criminal History and Background Review Procedures. Criminal history remains on a person’s criminal record for a lifetime.
If an applicant fails to indicate that they have a prior criminal history, either by not answering the question or by indicating “no” when in fact criminal history for the applicant exists, the application will be denied. The type of criminal history does not matter in this instance as importance is placed on a complete and proper declaration by the applicant.
How will I be notified of my eligibility status?
Eligible applicants will be emailed a notification once their volunteer application has been validated and their name has been placed on a registered volunteer list that can be viewed by the campus administrative staff. A valid email is required to complete the volunteer application. Ineligible applicants will be emailed information about the appeal process.
How often does ACA require a volunteer to reapply?
Volunteers are required to complete a new volunteer application each school year including a copy of their driver’s license to our Administration Offices at 5206 South Bowen Road, Arlington, Texas, 76017.
If you have any questions please call 817-987-1819.